Admnistrator

Finance and Office Administrator

Your new company
Hays Business Support are recruiting for a Finance and Office Administrator on a full-time temporary basis. The company, however, can be flexible with hours and would be open to part-time options for the right candidate.

Your new role
This role is to provide enthusiastic and proactive support to ensure the company is a welcoming and well run hub for staff, volunteers and service users. You will be supporting the smooth running of the finance and fundraising function - ensuring everyone has a positive experience.
Main Responsibilities:
Finance and HR Administration

Keep the finance database/systems up-to-date to ensure the accurate capture of accounts payable and accounts receivable

Support the recruitment and induction processes, ensuring staff and volunteers have a positive on-boarding experience and can leave well.
This includes the posting of job adverts, organising interviews and supporting the necessary HR checks and setting up access to IT equipment for a new starter.

Support Directors with the practical application of key policies including GDPR compliance and DBS checks

Fundraising Administration

Complete legacy income administration (e.g. letters, emails, telephone calls) and update files on SharePoint

Process all donations according to procedures and timelines and thank our donors via letters, emails and phone calls in a timely way.

Co-ordinate mass mailings and update the database accordingly.

Support regular reporting from the database to support fundraising activities

Carry out proactive, accurate and timely gift aid claims

Keep up to date with your own knowledge around HR, fundraising and GDPR in particular.

Ad-hoc tasks as required by the Director

Customer care

Ensure the office is well organised and well equipped, particularly for people affected by sight loss

Be the first port of call via generic email addresses and phone calls - triage queries including signposting of basic information for service users and supporters

Co-ordinate weekly internal communications to all staff and volunteers about the impact of their work

Manage the relationship and administration with our outsourced office and IT providers, ensuring our equipment is fit for purpose and up to date

Support Trustee Meetings (dates/documents/communication) and help co-ordinate the AGM

Manage our information at safe-store ensuring it is kept in-line with key policies

Keep CharityLog (or database) up to-date to ensure key information is recorded in-line with GDPR

What you'll need to succeed
To succeed, you must have experience working within a charity with strong finance admin skills. You must have a minimum of 1 year administrative experience.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
#